Productivity Tools We Love

Tarlon Khoubyari
@tkhoub follow me on Instagram or connect with me on LinkedIn 

I find myself constantly looking for easier solutions to my everyday life. Being a full-time student and working a handful of other jobs, I wear a lot of different hats. It is so important that I stay organized and on top of all the different things I do. I am a notorious list maker. I have a million lists in different places. I used to carry a journal with me everywhere and write everything down there but I got in the habit of forgetting the journal when I needed it the most. I decided to ditch paper and go digital. I’ve spent a lot of time experimenting with several tools. These tools will help you make your life a little easier. If you have any other productivity tools you’re loving, let us know!

I wanted to share some of the tools, apps, and extensions to you all to get the most out of your schedule.


Google Calendar

This is an easy one but Google calendar is a saving grace for me. I schedule my time in blocks. This really helps me stay organized with my school schedule, meetings, events, etc. I can also see where my pockets of availability are. All of my google calendars are synced to one another (I’m a crazy person who has 4 emails). I also color coat tasks based on the level of difficulty or how much time it will take for me to complete it. I get the harder, painstaking tasks for earlier in the day so I can get it over with and go onto other stuff. But Google Calendar is awesome because it’ll send me reminders, I can add people to it, and I can see what my week looks like.

I use Asana with smaller teams. It’s a great way to see what everyone is doing and what needs to be done within a project. My team and I will make a large to-do list with different sections to give an idea of what needs to be done. These are specific goals we want to accomplish. This is also helpful because you can use it as a guide if you need to do the same project again.

This isn’t an organizational tool but is something I am so thankful for. Grammarly is a chrome extension (and a keyboard extension on your phone) you can add that will revise everything you write. You can copy and paste an email or an essay into the engine and it will offer you suggestions or grammatical errors, punctuation, word replacements. There is a premium version that is worth getting because it edits those mistakes for you. The most annoying thing is that it is not compatible with Google Docs but it works with sending emails. If you’re a college student, you need this tool. It helps a lot with writing discussion posts, sending emails to professors, and with essays.

Download any list making extension for Google Chrome
There are so many out there. I personally haven’t found one that I love. It’s great to experiment with them if you’re a list maker like me. I write the things I want to get done for that day on those so I know what’s next. I get easily distracted so having gentle reminders helps out a lot. They are specific tasks versus my Google Calendar is vaguer. There is something so satisfying about clicking the checkbox and the task being marked off your list, or is that just me?

Airtable is another task management tool with added bonuses. At Boss Business Market, this is what we use to keep track of everything. It’s a one-stop shop for marketing, social media, client management, finances, etc. Each Workspace is divided into Excel like sheets, so it’s all organized. You can assign people to tasks or project too. It’s different from Asana in that it creates a sheets version that you can export versus just having a laundry list of tasks. Each team will be organized differently so depending on your teamwork with what’s best for you.

Do Not Disturb
I hate to admit it but I am probably the worst texter. I am on my phone constantly for work or entertainment but when it comes to texting back, I take a while. That’s due to the Do Not Disturb feature (or the fact that I just suck). I put my phone on Do Not Disturb during my working hours to avoid any distractions. I consider this a productivity tool because it really does help me stay productive. With the new IOS update, you can tweak the settings even more but once that DND is on, I am usually good to go.



This is a paid app I recently downloaded because I wanted to find ways to stop being on my phone so much. You set a timer on the app and a tree or a plant will grow. If you’re new to my style of writing, I am a proud plant mom so I love this. The more I work or the more I am on my phone a plant grows and you can grow your mini forest. For every 2,500 coins you collect, the app will plant a tree in a rainforest. So I try to use it a lot because I want a tree to be planted on my behalf. Since this is a recent purchase I’m not entirely sure it works all the way but I like the idea. The whole idea is to stay focused and to stay present. You don’t need to set it for very long but if you have the desire to check your phone you can’t because a tree is growing and you don’t want your tree to die, right?

Everyone organizes differently. But for me, finding a routine or a system that I can stick to has helped ease my anxiety and makes me feel organized. It’s important that you stay organized to reduce any of the stress surrounding work and school. The earlier you find a system that works for you, the better.

All of us are trying to save some coin and Honey is by far one of my favorite extensions for shopping. You can download it in two taps and it saves you $$$ on every online purchase you make. It’s only available on Google chrome and will go through so many codes to find you the best deal on all of stores you shop from. I use it Sephora, Amazon(!!!), and honestly every time I shop I use it. I like the idea of this instead of going online to find a code that will save me some extra bucks.


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